When you are organizing an event, you would want your guests to have a memorable and fun experience. For fundraising and charity event in particular, you would want to ensure people are getting the value of their money and understand the cause that they are supporting. Guests should be able to enjoy the event to remember and have them dig deep to support the event.
Here are some good tips to consider when you are to start organizing a fundraising event.
- Draft a budget – by determining the costs of holding an event against the projected funds to be expected to be raised is crucial. This will allow appropriate measurements to be taken in order to identify what can be executed to minimize the overheads and overall expenses and maximize the fundraising and its revenue.
- Having enough time to plan – time frames must be realistic and must be implemented in order for efficient operations. Try having a couple of months ahead to allow ample time to secure sponsorships, vendor bookings, and of course, to see tickets. This planning component is crucial for effective fundraising events.
- Choosing your venue carefully – it is important that a variety of locations are researched, visited and assessed according to the event. The location of the event must be chosen carefully as it can impact attendance, creating the atmosphere of the event and contributes to the theme and the overall aesthetic to the event. If your event’s cause impacts mobility, consider how easy it would be for your desired audience to get there and plan the accessibility of all amenities within the venue.
- Find sponsorship – for fundraisers, cash is a considerable helpful contribution. IT is just a matter of allocating funds properly. Remember that the less you would spend towards the event; venue costs, audio visual, printing, beverage sponsors and those alike, the more profit there is to generate from ticket sales. Spend wisely and choose event partners strategically.
Evaluate your available resources – ask yourself, do you have enough resources on hand to execute the event? Or should you be contracting outside help? DIY can always look attractive as the inexpensive approach, outsourcing experts can occasionally be more efficient and cost-effective long-term. Take note that they have experience and are becoming the industry experts as well as they are likely to have connections that could help support the success of the event. Research and allocate budget before making any final decisions.